Public Service Commission

Holiness the 14th Dalai Lama’s vision to democratize Tibetan society, did yield its fruit in exile when he set up the Tibetan Government-in-Exile, on 29th April 1959.  A year later, the first democratically elected Tibetan People’s Deputies, they were known at that time, took their oath on 2nd September 1960 and the legislative organ was known as Commission for Tibetan People’s Deputies – CTPD.

With gradual expansion of democratic institutions, the CTPD became Tibetan Parliament in Exile – TPiE with enlarged members and effectively took the role of a Legislature within the Central Tibetan Administration – CTA.  Among the number of laws passed by the TPiE, for the Tibetan diasporas, The Charter for Tibetans in Exile, approved by His Holiness the Dalai Lama became the most pervasive and important document.   The Charter enumerates the well known Three Pillars of Democracy and three Autonomous Bodies of which, Public Service Commission – PSC is one of them.  Thus, the entire CTA function is governed by the provisions of The Charter.

Earlier, PSC was known as the Service Management Office under the Home & the Security Departments with recruitment and basic training arrangement for the appointed CTA civil service staff as its sole responsibilities.  With further expansion & reorganization of CTA offices, the Service Management Office was brought under the supervision of the Kashag and later entrusted independent responsibilities and the Office became Department of Personnel.

About
Introduction

The Parliament passed separate laws as how the PSC should function with a Chairperson, 2 – 4 Committee Members and regular CTA staff with a Secretary’s post.  Whenever there is a vacancy for the post of PSC Chairperson or its Committee Members, a three Member Committee will be set up jointly by the Supreme Justice Commissioner, the Speaker & the Deputy Speaker and Kalon Tripa.  Then the Committee used to submit a proposal of name list to His Holiness the Dalai Lama for appointment of the Chairperson or the Committee Members for a term of five years.  The name list should not be less than double of the actual number of persons to be appointed.

Now with devolution of His Holiness’ political & administrative power to the elected leadership of the Tibetan people and the amendments in the Charter, the Three Member Committee specifically set up for this purpose, will submit a name list to the Parliament.  The name list should not be less than double of the actual number of persons to be appointed. The appointment of the Chairperson or the Committee Members will be through the Parliamentary voting procedure and a candidate securing maximum votes will be the Chairperson or the Committee Members of the PSC.  If the Parliament is not in session, the Committee will submit the list to the Parliamentary Standing Committee & a candidate who secures two-third votes of the total members of the Standing Committee, will be the Chairperson or Committee Members of the PSC.

Who's Who

Public Service Commissioners

  • Dawa Tsering (September 19, 1991 – August 22, 1994)
  • Tekhang Namgyal Dorjee (August 26, 1994 – August 28, 2004)
  • Ngamdrung Tashi Phuntsok (October 05, 2004 – October 04, 2009)
  • Deckyi Khangsar Jampel Choesang (October 05, 2009 – September 2014)
  • Sonam Choephel Shosur (September 2014 – Present)

Former Secretaries of Public Service Commission

  • Tekhang Namgyal Dorjee (November 25, 1992 – August 25, 1994)
  • Tsultrim Sangpo (February 13, 1995 – January 31, 1996)
  • Lobsang Nima (June 03, 1996 – July 01, 1997)
  • Tehor Thupten Phuntsok (June 23, 1997 – May 09, 2001)
  • Tashi Norbu (May 10, 2001 – November 20, 2004)
  • Nangsa Choedon (November 20, 2004 – April 2014)
  • Migyur Dorjee ( April 2014 – Present )

 Former Members Of Public Service Commission

  • Kelsang Yarphel (September 19, 1991 – December 24, 1991)
  • Dongak Tenzin (September 19, 1991 – December 24, 1991)
  • Dongak Tenzin (September 19, 1991 – December 24, 1991)
  • Kirti Lobsang Tenzin Rinpoche (February 28, 1992 – March 19, 1997 )
  • Geshe Kelsang Damdul (February 28, 1992 – February 05, 2002)
  • Ngawang Dorjee (January 28, 1997 – September 04, 2001)
  • Geshe Pema Dorjee (March 05, 2002 – March 04, 2007)
  • Karma Monlam (September 25, 2001 – February 27, 2004 )
  • Lekshey Tenpa (August 12, 2004 – August 11, 2009)
  • Bhumo Tsering (May 18, 2007 – January 19, 2011)
  • Wangdue Tsering (August 13, 2009 – September 2014)
  • Dorjee Tsamdha (July 01, 2011 – Present)
  • Ngodup Wangdu (September 2014 – Present)
Contact

Mail:

Secretary
Public Service Commission
Central Tibetan Administration
Dharamshala – 176215H.P.,

IndiaTel: +91-1892-226240, 222328
Fax: +91-1892-222328
E-mail: psc[at]tibet.net

Programs
Functions

The Chairperson of the PSC convenes its meetings at any time but got to meet once a month.  In every meeting decisions are taken either unanimously or with an agreement by two-third of the total Committee Members.  The Secretary of the PSC will prepare agendas for all meetings & express opinions on related matters but will have no right to vote at any meeting.   Among its many-fold duties, PSC has the following broadly defined statutory power and responsibilities.

  1.  Recruitment for permanent appointment or appointment on contract and deputation basis.
  2.  Provide training on general management and other related trainings whenever necessary
  3.  Retirement age limit for all CTA staff is 60 years with minimum service term of 20 years. Unless PSC gets recommendation from the Kashag for extension of retirement, the concerned staff  retires.
  4. At the recommendation of Kashag, PSC can re-appoint a retired staff for a maximum period of 4 years or can even reject the re-appointment on specific grounds.
  5. Demotion and dismissal of any staff on grounds of improper discharge of duties, immoral conduct and embezzlement of official funds so on.
Recruitment & Promotion Provision

Statuary Provision on Recruitment & Promotion of Staff

Among many fold responsibilities of the Public Service Commission – PSC, recruitment & promotion of Central Tibetan Administration – CTA’s staff is one of them.  This is done as per the provisions in CTA Staff Statutory and the entire staff is categorized in two groups as follows:

Group – A

1-Secretary

2-Addl. Secretary

3-Joint Secretary

4-Deputy Secretary

5-Under Secretary

Group – B

1-Section Officer

2-Office Superintendent

3-Office Assistant

4-Senior Clerk

5-Junior Clerk

6-Staff

Frequency of recruitment is dependent on the availability of vacancy posts.  Under Group-A, if there are vacancies for Under Secretary’s post, the Statute states that the vacancy will have to be filled up by promotion, not more than 50 percent & not less than the remaining 50% by direct recruitment through entrance tests.  For vacancies of Deputy Secretary and Joint Secretary’s post, not more than 30% of the total vacancies will have to be filled up through direct recruitment entrance test, deputation, contract and not less than 70% through promotion.   For vacancy posts of Addl. Secretary & Secretary, not more than 5% of the total posts can be filled up through deputation and not less than 95% through promotion.

Under Group-B, the Statute provides only direct recruitment of Junior Clerk and Staff through entrance test whenever vacancies occur.  But for other four posts Junior Clerk onwards, not more than 25% of the total posts can be filled up by direct recruitment through entrance tests, deputation, contract and not less than 75% through promotion.

Criterion for Promotion:

Promotion to a higher post is a universal desire of any staff in any setup.  Any CTA staff who has been in the same post for the last seven years, without taking any unpaid leave & whose Annual Confidential ReportACR do not show any negative remarks, in the past three years continuously, the concerned staff is entitled for promotion to the next rank.  Annually the Plenary Session of PSC in January & July, examines possibility of promotion of staff from the said two groups based on the conditions mentioned earlier.   Those who fulfill required conditions are cleared for promotion to the next rank.  The promotion procedures do not apply for those who are in the rank of Staff in Group-B last category.

Exceptional Promotion:

Consideration of seniority is an important factor in staff promotion. However, if a department/office supports promotion of a meritorious staff for two years continuously in the concerned staff’s ACR and Kashag supports promotion in written, the issue will be deliberated in the Plenary Session of PSC.  If there is a unanimous support in the Plenary Session, the concerned staff will be promoted to the next rank without any hurdle.  Such promotion issues require proper recording.

Announcements
Outline Of Basic Accountancy Course

Outline Of Basic Accountancy Course For CTA Staff Entrance Test

1 General Information

  • CTA overall Structure
  • CTA Overall Financial Management
  • Inflow of Fund
  • Out flows of Fund
  • Budgetary Control System.

II. An Accountant’s Role:

  • Importance of an Accountant in CTA Offices
  • Duties and Responsibilities of Accountant
  • Qualities of an Accountant

III. What an Accountant should know?

  • Accounting Principles:
  • Definition of Accounting.
  • Classes of Accounts.
  • Rules of Debit and Credit.
  • Some Accounting Terms.
  • Accounting Concepts.
  • Accounting Conventions.

IV. Records an Accountant should maintain: ( Manual/Computer )

  • Account Books:
  • Journal Book
  • Cash Book ( With /Without Bank Column )
  • General Ledger
  • Sub- ledger
  • Other Relevant Registers
  • Sales Register
  • Purchase Register
  • Fixed Assets Register
  • Stock Register
  • Fixed Deposits Register
  • Others, depending on Unit’s volume of Transactions.
  • Telephone Register
  • Vehicle Log Book
  • Gate ways of records:
  • Receipt Book
  • Sales Book
  • Payment Voucher
  • Contra Voucher
  • Journal Voucher
  • Debit/Credit Note
  • Other Important Records:
  • Bye-law/Memorandum
  • CTA Staff Rules & Regulations
  • Other Relevant Rules.

V. Recording in the books of Original Entries:

  • Journal Book
  • Cash Book ( Without Bank Column)
  • Cash Book ( With Bank Column )

VI. Ledger Posting:

  • General Ledger
  • Sub-Ledgers

VII. Summarizing of Account in:

  • Receipts and Payments Account
  • Trial Balances

VIII. Financial Statements:

  • Trading and Profit and Loss Account
  • Income and Expenditure Account
  • Balance Sheet
  • Schedules and Lists

IX. Others:

  • Budgetary Control Statement
  • Bank and Other Reconciliation Statements
  • Physical Verification:
  • Cash in Hand
  • Stocks in Hand
  • FDR and Securities Receipts
  • Balance Confirmation Certificates
  • Internal Control System.
  • depreciation
  • Closing Stock Valuation
  • Adjustment /Rectification Entry

X. Some Prevailing Laws an Accountant Should Know:

  • Under CTA Rules:
  • hr-F¾ü
  • ཕོGÅ-fôz-zM-Vü
  • ¾Å-hôh-hP.ü ¤±m-hôhü
  • G®P-Dï-zM-Vü
  • ¼ôGÅ-hPÞ¾-fh-º‚ô¼-HÛ-º²Ûm-BôP-zM-Vü
  • GŸm-OÛG-GŸÛ-DG

Note: For further details go through any relevant book on accountancy.

Prepared by: Office of the Auditor General

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